What is Office 365 and How Can It Help Businesses? Micheal Goodwin November 29, 2017

What is Office 365 and How Can It Help Businesses?


One of the more popular tools among businesses these days is Office 365. Office 365 is a suite of programs developed by Microsoft which can help businesses communicate, store data, and work with documents. Many of us are familiar with the Microsoft Office programs of the past – Word, Powerpoint, Excel, etc – and Office 365 works in a similar fashion, but with more focus on collaboration and security. It integrates perfectly with these other Office programs, but provides businesses with more convenient methods to utilize them.

If you think your business could benefit from a tech upgrade, here are just a few of the ways that Office 365 might be the solution.

It Backs Up Your Data

Every businesses owner knows how important their data is to the company. If you lose customer information, employee information, or other important documents, your company could be in big trouble. That’s why it is important to back up your data in a separate location, so that if anything goes wrong, you don’t lose anything vital. Office 365 provides this feature, allowing you to store your files in a secure location in Microsoft’s cloud.

Through their program OneDrive you can easily store files in the cloud, and then access them again when you need them. The file system is completely secure, so you can upload your most important files, and rest easy knowing they are there if something happens to your computer.

OneDrive Makes Collaboration Easier

One of the biggest features of Office 365 is that it makes collaboration among employees easier. With all of your files stored on the OneDrive, you can access and edit them from anywhere! This is great for people who work on the go or in multiple locations. Additionally, you can share your OneDrive files with others and allow them to make edits.

If you want a more comprehensive tool for collaboration, Office 365 also has SharePoint. Think of SharePoint as an online filing cabinet, where you can easily manage all of your files and work on them with others. SharePoint can be installed on a local server within your company, giving you and your IT department more say over how it operates. OneDrive and Sharepoint have some basic similarities in common, but they really do different things, and which one you need is ultimately up to what is right for your business.

Communication Is Fast and Easy

While you’re sharing all of these files among your co-workers, you’ll want to be able to communicate with them as well. Office 365 also has this covered, with two different applications. First, there’s Exchange, which is essentially an email client. With Exchange you can email quickly with all of your coworkers and share important documents from the other Office 365 programs.

The other application is Skype, which allows you to instant message, call, or video chat with other people. Sometimes you need to talk quickly, or face to face, but you aren’t in the same area. Skype offers a wide range of features that make it easy to communicate with others, no matter where they might be located.

No More Compatibility Troubles

Finally, when you use Office 365, you don’t have to worry about compatibility. Many business owners know how frustrating it was trying to keep straight all of the different licensing terms for the previous Microsoft applications. As you would upgrade to the newest product, half your company would be stuck using the older version, and suddenly documents would stop functioning properly. By employing Office 365 company-wide, everyone is using the same program, and you don’t have to worry about documents being compatible with older/newer versions since everyone gets updates at the same time.

Office 365 Is Great For Businesses

The goal of Office 365 is to make it easier for businesses to operate, specifically by making file storage, communication and collaboration quicker and simpler. In this regard it succeeds, and can provide a great boost to any business that implements it. To learn more about how Office 365 is great for businesses, please feel free to contact us at any time.